How to Duplicate and Create a New Welcome to Kindergarten Form

Overview

Purpose: This guide explains how to duplicate and create a new Welcome to Kindergarten Microsoft Form for your school.

Audience: This guide is for school staff responsible for creating or managing Welcome to Kindergarten forms.

Estimated time to complete: 10 minutes

Prerequisites
  • District Microsoft 365 account
  • Access to Microsoft Forms
  • Permission to edit and duplicate the Welcome to Kindergarten template
Step-by-step Instructions

Step 1: Open the Welcome to Kindergarten Template

Step 2: Open Duplicate Options

  • Click the three dots (…) in the top-right corner of the form.
  • Select Collaborate or duplicate.

Step 3: Copy the Template Link

  • Under Share as a template, click Copy.
  • This copies a template link that can be used to create a new form.

Step 4: Paste the Template Link into a New Tab

  • Open a new browser tab or window.
  • Paste the copied link (Ctrl + V) and press Enter.

Step 5: Duplicate the Form

  • The form will open in edit mode.
  • At the top of the page, click Duplicate it.
  • If prompted, sign in using your district email and password.

Step 6: Edit Your New Copy

  • You now have your own editable version of the form.
  • Update the title, questions, and any school-specific information as required.
    Important:      You must generate a new response link to avoid the “Sorry, you need access” error for parents.

Step 7: Generate the Correct Response Link

  • When your edits are complete, Click Collect responses (paper airplane icon).


     
  • Select Anyone can respond. This ensures parents outside the district can access the form.

  • Enable Shorten URL.
  • Click Copy link.
  • Share this link with parents.

Step 8: Accessing and Viewing Responses

  • Go to Forms (top-left menu in Microsoft 365).
  • Your newly created form will appear under My Forms.


     
  • Open the form and click View Responses to see submissions.


     
Troubleshooting
  • Issue: Parents receive a “Sorry, you need access” error.
    Solution: Ensure the response link is set to Anyone can respond and that you are sharing the response link, not the edit link.
  • Issue: Duplicate option is missing.
    Solution: Make sure you are logged in with your district Microsoft account and have access to the template.
Additional Resources
Conclusion
  • Duplicate the Welcome to Kindergarten form using the template link.
  • Edit the duplicated form to match your school’s needs.
  • Generate and share the correct response link to ensure parent access.

If you experience any issues or need assistance, please contact the IT Help Desk at 778-726-4777 or email IT-Help@sd35.bc.ca.

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