How to Duplicate and Create a New Welcome to Kindergarten Form

This article explains the correct steps for duplicating the Welcome to Kindergarten Form and generating the proper response link. It covers common mistakes, such as sharing the wrong link, that leads to the “Sorry, you need access” error. It provides clear guidance to ensure parents can successfully access and submit the form.

Purpose: This guide explains how to duplicate and create a new Welcome to Kindergarten Microsoft Form for your school.

Audience: This guide is for school staff responsible for creating or managing Welcome to Kindergarten forms.

Estimated time to complete: 10 minutes

• District Microsoft 365 account
• Access to Microsoft Forms
• Permission to edit and duplicate the Welcome to Kindergarten template

Step 1: Open the Welcome to Kindergarten Template

• Open the following link in your browser:
  WELCOME TO KINDERGARTEN 2026–2027 – Collaboration
  
  

Step 2: Open Duplicate Options

• Click the three dots (…) in the top-right corner of the form.
• Select Collaborate or duplicate.
  
  

Step 3: Copy the Template Link

• Under Share as a template, click Copy.
• This copies a template link that can be used to create a new form.
  
  

Step 4: Paste the Template Link into a New Tab

• Open a new browser tab or window.
• Paste the copied link (Ctrl + V) and press Enter.
  
  

Step 5: Duplicate the Form

• The form will open in edit mode.
• At the top of the page, click Duplicate it.
• If prompted, sign in using your district email and password.
  
  

Step 6: Edit Your New Copy

• You now have your own editable version of the form.
• Update the title, questions, and any school-specific information as required.
  Important:      You must generate a new response link to avoid the “Sorry, you need access” error for parents.
  
  

Step 7: Generate the Correct Response Link

• When your edits are complete, Click Collect responses (paper airplane icon).
  
  
   
• Select Anyone can respond. This ensures parents outside the district can access the form.
  
  
• Enable Shorten URL.
• Click Copy link.
• Share this link with parents.
  

Step 8: Accessing and Viewing Responses

• Go to Forms (top-left menu in Microsoft 365).
• Your newly created form will appear under My Forms.
  
  
   
• Open the form and click View Responses to see submissions.
  
  
   

• Issue: Parents receive a “Sorry, you need access” error.
  Solution: Ensure the response link is set to Anyone can respond and that you are sharing the response link, not the edit link.
• Issue: Duplicate option is missing.
  Solution: Make sure you are logged in with your district Microsoft account and have access to the template.

• IT Support Contact:
  • Email: IT-Help@sd35.bc.ca
  • Phone: 778-726-4777

• Duplicate the Welcome to Kindergarten form using the template link.
• Edit the duplicated form to match your school’s needs.
• Generate and share the correct response link to ensure parent access.

If you experience any issues or need assistance, please contact the IT Help Desk at 778-726-4777 or email IT-Help@sd35.bc.ca.