How to Assign Librarians in My School – for Principals & VPs

Staff with the Librarian Role may reset students’ passwords in schools. Principals & VPs have the power to assign their librarian(s) for their assigned schools. This guide helps you implement this feature through the RI system.

Access to the RI System:

• Ensure you have the necessary permissions to access and manage the RI system.

Employee Credentials:

• You will need your employee number (emp#) and password (same as your district email) to log in.

Internet Connection:

• Make sure you are connected to the internet to access the password portal and RI system.

List of Staff Members:

• Have a list of staff members who need to be assigned or removed from the librarian role.

 

Step 1: Access Password Portal

• Access the password portal: https://password.sd35.bc.ca
  

Step 2: Login to RI System

• Enter your employee number (emp#) and password (same as district email) and click the Go button.

Step 3: Manage Your Staff

• As a principal or VP, you should have a tab named Manage Staff – XXX (e.g., LSS). Click the tab.
  

Step 4: Search Specific Staff

• You will see a list displaying all staff in your school. The column Is Librarian shows if a staff member is a librarian or not. By changing this to YES or NO for a specific staff member, you can assign or revoke librarian rights.
• You can sort the list by clicking columns or search for staff information. For example, in LSS, enter “Monica”.
  

Step 5: Assign or Remove Librarian Role

• Click the pen icon on the right for the staff member. You can change the Is Librarian value by checking or unchecking the checkbox, then click Save or Cancel to save or ignore your changes.
• Assigned librarians will be added to the XXX-Librarians group, and they will have the power to reset students’ passwords in your school.
  
   

• Common issues and their solutions.
  • Issue: Unable to find the Manage Staff tab.
    Solution: Ensure you are logged in with the correct credentials and have the necessary permissions. If the issue persists, contact IT support.

  • Issue: Changes to the librarian role are not saving.
    Solution: Double-check that you have clicked the Save button after making changes. If the problem continues, try refreshing the page or logging out and back in.

  • Issue: The system is slow or unresponsive.
    Solution: Check your internet connection and try clearing your browser cache. If the issue persists, contact IT support for further assistance.

• FAQs related to the topic.
  • Q: What should I do if I can’t access the RI system?
    A: Ensure you are using the correct employee number and password. If you still can’t access the system, contact IT support for assistance.
  • Q: How do I know if a staff member is already assigned as a librarian?
    A: In the Manage Staff tab, check the Is Librarian column. If it says YES, the staff member is already assigned as a librarian.
  • Q: Can I assign multiple librarians in my school?
    A: Yes, you can assign multiple staff members as librarians by following the same steps for each individual.
  • Q: What should I do if I accidentally remove a librarian?
    A: Simply follow the steps again to reassign the librarian role to the staff member.

• Contact information for further help.
  • IT Support Email: Helpdesk@sd35.bc.ca
  • IT Support Phone: 778-726-4777
  • Live Chat: Available on the IT Support Portal

Congratulations! By following these steps, you can assign or remove staff to or from the Librarians group for students’ password resetting in your school(s).

If you have any questions or run into any problems, don't hesitate to reach out to our IT support team. We're here to help!